Privacy Policy

Last updated: April 11, 2026

1. Introduction

SmartEmails ("we", "our", "us") is an AI-powered email classification service. This Privacy Policy explains how we collect, use, and protect your information when you use our web application and Chrome extension.

2. Information We Collect

Account Information: When you sign up, we collect your email address and name via Google or Microsoft OAuth.

Email Metadata: We access your email metadata (sender, subject, date, snippet) to classify your emails. We do NOT store the full body of your emails permanently — only a short preview (snippet) is retained for classification purposes.

Classification Data: We store the AI-generated category, priority, and reason for each classified email.

Usage Data: We collect basic usage statistics (number of emails classified, sync frequency) to improve our service.

3. How We Use Your Information

  • To classify your emails using AI (Anthropic Claude)
  • To apply labels (Gmail) or move emails to folders (Outlook)
  • To generate draft replies when requested
  • To display your daily briefing and deadline tracking
  • To improve our classification accuracy over time

4. Data Sharing

We do NOT sell your data. We share data only with:
  • Anthropic (Claude AI) — email metadata is sent for classification. Anthropic does not use this data for training.
  • Supabase — our database provider, hosted in the EU.
  • Stripe — for payment processing (billing data only).
  • Vercel — our hosting provider.

5. Data Storage & Security

Your data is stored securely on Supabase (PostgreSQL) with row-level security. API keys and tokens are encrypted. We use HTTPS for all communications. OAuth tokens are stored securely and used only to access your email on your behalf.

6. Your Rights (GDPR)

You have the right to:
  • Access your data — view all classified emails in your dashboard
  • Correct your data — reclassify any email
  • Delete your data — disconnect your account to stop processing, or contact us to delete all data
  • Export your data — contact us for a data export
  • Withdraw consent — disconnect your email account at any time

7. Data Retention

We retain your email classification data for as long as your account is active. When you disconnect your email account, we stop processing new emails. You can request full deletion by contacting us.

8. Chrome Extension

Our Chrome extension accesses Gmail and Outlook Web to display classification badges, a sidebar, and action buttons. The extension communicates only with our servers — no data is sent to third parties. The extension requires the following permissions:
  • storage — to store your authentication token locally
  • activeTab — to inject the sidebar into Gmail/Outlook
  • Host permissions — to communicate with our API and inject content scripts

9. Cookies

We use essential cookies only for authentication (Supabase session). We do not use tracking cookies or analytics cookies.

10. Changes

We may update this Privacy Policy from time to time. We will notify you of significant changes via email or in-app notification.

11. Contact

For any questions about this Privacy Policy or to exercise your rights, contact us at:

Email: privacy@smartemails.ai