DOCUMENTATION

Zoom integration

Last updated: July 2026.

SmartEmails is an AI email assistant for Gmail and Outlook. The Zoom integration lets you schedule a Zoom meeting directly from any email in your inbox: pick a time, and the Zoom join link is created on your own Zoom account and embedded in the calendar invite sent to your recipient. No copy-paste, no separate Zoom tab.

Requirements

Connect Zoom (one-time, ~30 seconds)

  1. Sign in to SmartEmails at app.smartemails.ai.
  2. Open Dashboard → Integrations.
  3. On the Zoom card, click Connect.
  4. You are redirected to Zoom's consent screen. Review the permissions and click Allow.
  5. You are sent back to SmartEmails — the Zoom card now shows your connected Zoom account email.

Each user authorizes the integration individually (user-managed OAuth). No Zoom admin setup is required.

Schedule a Zoom meeting from an email

  1. Open any email in SmartEmails (or the Chrome extension sidebar in Gmail / Outlook web).
  2. Click Schedule meeting.
  3. Choose Zoom as the meeting type — you can also pick Microsoft Teams, Google Meet, or in-person.
  4. Pick a date and time.
  5. SmartEmails creates the meeting on your Zoom account and sends the calendar invite with the join URL already embedded.

Permissions we request — and why

ScopeUsed for
meeting:writeCreating a Zoom meeting on your behalf when you schedule one from your inbox.
user:readReading your Zoom account email once, after you authorize, to link it to your SmartEmails account.

We never read your existing meetings, recordings, or Zoom chat. We never access other users' data, and we never store meeting content.

Data & privacy

Disconnect / revoke access

Troubleshooting & support